Each door is one day of your calendar. It has a title, an optional text, an optional image or video, and a door type that decides what people can do behind it: read, answer a quiz, follow a link, enter a raffle and more. This article covers what every door has in common. The door types have their own article.

The Doors tab

The Doors tab lists every door with its type, the day it opens and its status.

• Each door shows one status, the first of these that applies:
  • 3 things missing (in red): the door blocks publishing until you fix it.
  • Participated: someone has already taken part: answered a quiz or question, voted or entered a raffle. Just opening the door doesn't count.
  • Closed: the calendar has ended or is archived.
  • Live: the calendar is published and the door is open.
  • Upcoming: the calendar is published and the door opens later.
  • Done or Not done: only while the calendar is a draft. See Marking a door as done.
• 2 suggestions (in amber) are worth a look but don't block anything. They show next to the status.
• The filters above the list are All and one for each status your doors have, with how many doors have it. Needs work only shows while a door needs work.
• Search by title or door number.
• The ⋮ menu of a door has Edit and Preview on its day, which shows the calendar as it looks on that door's day.

Click a door's title to edit it.

The door editor

The editor shows the door's settings on the left and a live preview on the right.

From top to bottom:

1. What's missing, when something is: see below.
2. Door type: see Door types.
3. Language: the language you're editing. See Languages.
4. Title and text.
5. Image or video at the top.
6. The door type's settings, for example Quiz settings.

The door's status from the Doors tab also shows at the top and in the footer. The arrows there go to the previous and next door.

The preview shows the door with your unsaved changes, in the language you're editing:

• Open, Closed (but opened) and Locked show the door's three states: the open door, its tile after someone opened it, and its tile before its day.
• The phone and desktop icons switch the preview's size.
• The sun and moon icons switch between light and dark mode.

Nothing you do in the preview counts: no points, no answers, no votes. A quiz still shows which answers are right, with the explanations, and the door's points show what a colleague would earn. Poll results and shared goal figures in the preview are made-up examples. Buttons and notes are in the language you're editing, as your colleagues in that language see them. An empty optional text, such as the door's text or a caption, is left out; a missing required one shows its hint in italics.

Title and text

• Title: required in the default language, up to 80 characters. Opened doors show it on their tile, so keep it short.
• Text: optional, up to 2,000 characters. A counter appears when you're close to the limit.

Format the text with the toolbar or with Markdown. Formatting help at the top right of the box shows this list and the names below while you write:

Links must start with https://, or flip:// for a link into the Flip App. Images, tables and HTML aren't possible in the text: for pictures, use the image or video at the top.

The five text colours are readable in light and dark mode. A colour covers one line at a time: select several lines and pick a colour, and each line gets its own. To remove a colour, place the cursor in the coloured text and choose Text colour → Default colour.

Greeting people by name

Type a placeholder in the title or text, and each colleague sees their own name from Flip:

So Hi {{firstName}}, here's today's surprise! reads "Hi Anna, here's today's surprise!" for Anna. If someone has no first name in Flip, the placeholder shows nothing. Add a fallback after a | to show something else instead: Hi {{firstName|colleague}}. The preview shows your own name.

Other placeholders, such as {{department}}, are never filled in: they show their fallback or nothing, and What's missing lists them.

Image or video at the top

Each door can show one image or one video above its text. Under Show above the text, choose Nothing, Image or video file or Video link.

Image or video file

Click Upload an image or video and choose a file:

• Images: JPEG, PNG or WebP, up to 15 MB. You crop them as described under Images.
• Videos: MP4, MOV or WebM, up to 6 minutes, straight from your phone. Before uploading, your browser converts the video so it plays on every phone and loads quickly on a slow connection (720p, H.264). A long video takes a minute or two; keep the page open until the upload is done.

For an image:

• Image description: required. Screen readers read it out to people who can't see the image. Describe what the image shows, in up to 250 characters.
• Caption: optional, shown under the image, up to 200 characters. Use it for what the image doesn't say, such as who or where.

For a video:

• Video description: required. Screen readers read it out. Say briefly what the video is about.
• Caption: optional, shown under the video, for example who is speaking.

Your colleagues see the video's first frame with a play button; the video plays inside the door. Replace swaps the image or video for another file, and Remove the video (or Remove the image) takes it off the door. Your organisation's uploaded videos share 2 GB of storage; a removed video stops counting once you save the door.

Put text into the door's text, not into the image or video: it's hard to read on a phone.

If your browser can't convert a video

Older browsers, and some browsers with some video formats, can't convert. Open the admin in a current Chrome, Edge or Safari and upload the video again. If that isn't possible, convert the video to H.264 yourself and upload a file of up to 50 MB; iPhones and many Android phones save videos in the space-saving HEVC format ("High Efficiency") by default, whether the file ends in .mov or .mp4.

• iPhone: for new recordings, set Settings > Camera > Formats to Most Compatible. Convert a video you already have on a computer, as below.
• Android: in the camera app's settings, turn off the option for high-efficiency or HEVC videos. Its name and place differ between phones.
• Mac: open the video in QuickTime Player, choose File > Export As > 1080p, tick the option for H.264 (Greater Compatibility) and save.
• Windows: open the video in Clipchamp, which comes with Windows 11, add it to the timeline and choose Export > 1080p. Clipchamp saves an MP4 in H.264.

If the converted file is still larger than 50 MB, export it in 720p or shorten the video.

Video link

For a video that's already on a video website Flip has approved, usually YouTube or Vimeo. Paste the video's link from your browser's address bar; the editor's hint names the approved websites. Show the video checks that it plays. The video plays inside the door, not in a new window, and only loads when your colleagues tap play. Links inside the player, such as the video's title or suggested videos, don't open, so nobody leaves the calendar.

If a link is refused with Videos from this website aren't allowed., the website isn't approved. Ask your Flip contact.

Per language

The image or video is set for each language. Switch the language and use Copy from … to reuse the default language's image or video. A translation without one is shown without it.

Images

Images for doors and the cover go through the same steps:

1. Click Upload an image (for a door: Upload an image or video) and choose a JPEG, PNG or WebP file of up to 15 MB.
2. Crop it. For a door, pick a Shape: As uploaded (if the image already fits), 4:3, 3:2, 16:9 or 2:1. A cover is always 16:9. Drag the frame to move it, or a corner to resize it. With the keyboard, the arrow keys move it and + and − resize it.
3. Click Crop and upload.

The calendar makes the image ready for phones: it turns it upright, removes hidden data such as the camera's location, and stores it in two sizes, with the calendar's other data rather than in Flip.

After uploading, Good on mobile means all is well. Check on mobile lists what to look at:

• About 20 % of the image is cut off here. Phones show a narrower part of wide images. The preview shades the part that's cut off.
• The image is 180 KB and loads slowly on mobile data. Pick a simpler image or crop closer.

These notes never block publishing.

What's missing

When something is missing, a What's missing list appears at the top of the editor. Each line says what to fix, with a link that takes you there.

• Red lines block publishing, for example a missing title in the default language or a quiz question without a correct answer.
• Amber lines are suggestions, for example an unfinished translation. A colleague with that language sees the default language for this door until it's done.
• Green lines marked Fixed are problems you've just fixed. New problems join the list when you leave the field, so nothing moves while you type.
• Switch to German (or another language) appears when the problem is in another language.

While the calendar is a draft, the footer's Missing: 2 · Go to next button jumps from one red field to the next.

Saving

• While the calendar is a draft, every change is saved automatically a moment after you stop typing. The footer says Saved. Even an incomplete door is saved, so you can come back later. If something can't be saved, for example a link that doesn't start with https://, the field is marked and the rest is saved.
• Once the calendar is published, use Save changes and Cancel in the footer. A door with red lines can't be saved until they're fixed.

Marking a door as done

While the calendar is a draft, Mark as done at the top tells the setup guide you've checked this door. Mark as done & next in the footer marks it and opens the next door. Mark as not done undoes it. Once a door is done, the footer offers Back to the setup guide.

"Done" is just for you. Saving a door doesn't mark it, editing a done door doesn't unmark it, and a door that isn't done can still be published. Once the calendar is published, the buttons disappear.

Changing a door after it opens

You can still change a door after it opened, for example to fix a typo. Saving asks Save this door?, because people may have seen the old version.

• Points people already earned are never taken away or recalculated.
• A change that publishing wouldn't allow, such as an entry deadline before the door's day, isn't saved. The message says what to fix.

Once someone has taken part (the door shows Participated), some things are fixed, because their answers belong to them:

• The door type can't change.
• In a quiz, you can still edit the texts, but not add or remove questions or answers or change which answers are correct.
• In a poll, you can still edit the options' text, but not add or remove options.
• In a question door, you can still edit the questions' text and the correct answers, but not add or remove questions. See Question.

While the calendar is live, every tab says This calendar is live. People see every change right away.