Mini Apps are ready-to-use applications designed to streamline and automate various HR tasks such as absence management. In that way, employees can easily complete time-off requests in Flip on their mobile or desktop.

Benefits

1. Streamlined Internal Processes: Automation of workflows enhances operational efficiency, reducing delays and increasing the effectiveness of HR operations.
2. Reduced Administrative Burden: By minimizing manual paperwork, HR staff can focus on more strategic tasks.
3. Real-Time Data Access: Instant access to up-to-date absence information enables management and employees to make informed decisions quickly.
4. Improved Employee Experience: By simplifying the process of requesting and accessing absences, employees experience less frustration and gain back time to focus on more meaningful things.

Feature description

Setup

To learn more about the setup procedure, please visit the following wiki page.

Overview

Once accessed, the following view will load for your end users:

Here, you can:

• Create time off requests
• Cancel time off requests
• View the history of your time off requests and their status
• View your upcoming time off requests and their status
• View the absence policies you have access to and their corresponding balance
• Remain informed when the status of your time off request has changed via notifications.

Create Time Off Requests

To create a time off request:

1. Tap (or Click) on the "Request time off" button.
2. Select the time off type, start and end date (and start and end time if you need only a few hours off), and add a comment if necessary.
3. Confirm the time off request, tap (or click) on the "Send request" button.

Once submitted, the request will be assigned a "Pending" status until your manager or the HR department reviews it.

Cancel Time Off Requests

To cancel a time off request:

1. Go to the Summary or Requests page.
2. Tap on the time off request you wish to cancel.
3. Tap the "Cancel" button.

Note: If you don’t want employees to create or cancel time off requests in Flip, you can enable read-only mode. For more details, please contact your Customer Success Manager.

View Past and Future Time Off Requests

By accessing the Requests section, you can view your past and future time off requests. When you click on a specific request, the following information becomes visible:

• Time Off Policy Type: The type of leave requested (e.g., Vacation, Sick).
• Start and End: The start and end date/time for the request.
• Status: The current status (Pending, Accepted, Rejected, Cancelled, or Error).
  • Pending: The request has been submitted but has not yet been approved or rejected.
  • Accepted: The request has been approved by your manager or HR representative.
  • Rejected: The request has been rejected by your manager or HR representative.
  • Cancelled: The request has been cancelled by you, your manager, or an HR representative.
  • Error: The request has not synced correctly with the HR system. In this case, please contact your manager or HR department to confirm its status in the HR system.
• Created by: The user who submitted the request.
• Approver: The person who accepted or rejected the request (displayed after action is taken).
• Comment: Any additional notes submitted with the request.
• Created: The date and time the request was originally created.
• Updated: The date and time the request was last updated.

Check Your Balances

To see how many vacation days you have left, or to check the limit for policies like "sick child," click on Balances.

This screen provides a quick overview of all policies you have access to and their associated balances.

Get Notified of Status Changes

The Absence Management Mini App informs employees about status changes via push notifications and in-app activities.

To ensure you push notifications, please check the following:

• Notifications are enabled in your Flip profile settings.
• Your device's operating system (smartphone or PC) allows the Flip app to send notifications.

Supported Integrations

For the Absence Management use case, Flip supports the following out-of-the-box connections for the following HR systems: Workday, SAP SuccessFactors, UKG Pro WFM, HiBob, Personio.

Note: If your system is not listed above, reach out to your Customer Success Manager to discuss the requirements for creating an out-of-the-box connection for your use case.

What if I wish extra functionalities?

If some of your use cases are not yet covered, feel free to either reach out to your Customer Success Manager.